MARC Delivery Services

MARC services are available to desLibris accounts only. This page is provided for background information. To access the download functions, login to your desLibris Admin account, or open a trial account.

(The Excel Title Lists on the Initial Download tab are, however, available for public use.)
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MARC Delivery Options

Use this panel to download update sets after the initial download. These record sets are limited to your library’s entitlements, and they will include all Collections to which you have entitlement.

Click on “Since Last Download” to get the record set.

The "From" date is the date on which your last record set was downloaded from this service. In order to get additional records you may change the date range. One record will be provided for each title released or updated in the date range selected. Where Full records are not available, Minimal records will be supplied.

If Full records are not available, Minimal records will be supplied.

From
To

If your catalogue contains records previously received from desLibris which you wish to exclude from your Initial Order, identify those records by pasting the DocIDs of previously received records here.

Clicking “Submit List” will create a Download History record showing that these have been received, and they will be excluded from any future order.

Selecting "Reset" will mark all records as not downloaded. If records are included in the text box these will then be excluded as per above.

The DocIDs of all records previously downloaded from the desLibris Auto-delivery service may be found on the History tab of your CELARC account, which is accessible through your Library Dashboard.


See “How to use this service” in the Help section for information before starting.

The “All Entitlements” set is configured to match your library’s holdings.

The other groups include all titles in a given collection, regardless of entitlement.

Use the Text and Excel options to check contents.

See all desLibris Titles (Excel) All Records
Collection Marc Text Excel
All Titles
Books Subscription
Primary Documents
Supplementary Documents
Irwin Law Collection
Ulysses Travel Guides
CRKN Licensed Titles
OCLS Licensed Titles - Books
OCLS Licensed Titles - Documents

This is a record of the dates on which your last download was run from this site. There is one file for each Collection ordered.

Click "Already Downloaded" Button to get a list of Titles you have previously downloaded.

Date DownloadedDate RangeCollection
2017-04-27 2000-01-01 to 2017-04-27 Documents

Help

All MARC Record sets generated by this service are “live;” downloads will go to your computer’s download folder (Ctl J.) Where sets are large (over 10,000 records) downloads may require a few minutes.

Use the Initial Download tab for your first download. The MARC file generated here will provide one record for every title in the collection set selected. The date of this download will be recorded in the system.

The recommended set to use is “All Entitlements.” This will provide a MARC record for every title to which your library has a current entitlement. It will include all Books owned under perpetual access licenses as well as any titles (Books and/or Documents) held under a current subscription license. (As well as any local content which has been added to the service.) This set will correspond to this search in desLibris.

For all subsequent MARC updates you should use the Subsequent Downloads tab. Here you will find the date of the last download, and you should use the "Since last download" option to insure that you are downloading a complete set.

If your catalogue contains records previously received from desLibris which you wish to exclude from your initial order, please start with the Exclude from Order tab. Here you will paste the DocIDs of the records you have previously received. (See more below.) “Submit List” will create a Download History record showing that these have been received, and they will be excluded from any future order.

Selecting "Reset" will mark all records as not downloaded. If records are included in the text box these will then be excluded as per above.

All records previously downloaded from the desLibris Auto-delivery service can be found on the Exports tab of your CELARC account.

This option, which permits creation of customized record sets, is available to desLibris account holders only.

To use it, log in to your Admin account and go to MARC Management on your library dashboard.

Dynamic MARC Record Sets

A MARC record is provided for every title in desLibris.

Documents records are generated as soon as the title appears in the service. As of April 2017, most Documents records are provided in Minimal MARC format which or exceed the minimal Library of Congress MARC standard described here.

MARC for all Books in the collection are provided as Full MARC which meet the Library of Congress MARC Standards described here.

There will be a delay of 1-2 months between the appearance of a new Book in the Collection and the availability of the MARC record.

Any changes made in records are reflected in the current set. If records are upgraded they will be replaced in the set. So the latest delivery will reflect the best version of a record.

Any changes made in records are reflected in the current set. So as records are upgraded (in some cases from Minimal to Full,) they will be replaced in the set. So the latest delivery will reflect the best version of a record.

This utility provides a range of choices for MARC sets which are customized for your library. You may restrict your selections to Entitlements only, or you may order all records.

Delete Files

From time to time, titles may be removed from the desLibris subscription packages. When this happens the MARC record is removed from the current sets. In order to align your catalogue with the current set of titles, you may use these links to download sets of records which have been deleted for any reason since the record was initially distributed. These Zip files contain a csv list of control numbers and the MARC records affected.

These sets contain delete records for any title removed since the first desLibris subscriptions were licensed in 2014.

We have created separate books delete sets for libraries that took part in the 2008 CRKN purchase, since the CRKN libraries retain access to some titles that are no longer in the books subscription collection. Some libraries may hold additional titles that are also in the subscription collection, so may want to check the deletions set against their holdings.

Documents: http://marc.deslibris.ca/download/deslibris_docs_delete.zip

Books (Subscription): desLibris-subscr-books-delete

Books (CRKN Members): desLibris-subscr-books-delete-CRKN

Other delete sets may be ordered on demand; please contact support@canadianelectroniclibrary.ca.

Deletion Summaries:
These spreadsheets summarize deletions from the subscription books and documents collections, on both the desLibris and ebrary platforms. The "CRKN-libraries" spreadsheet includes a list of the 66 libraries involved.

CELArc
Every library holding a desLibris subscription has an account on this MARC record archive. Here all records in the system are available for query or review.

By signing in to your CELArc account, you may access pre-built record sets corresponding to your library’s subscribed content. On the “Export” tab you will also find delete sets for each subscription collection. More information here.

CELArc also has replacement sets: desLibris_BOOKS Corrected and desLibris_DOCS Corrected, which will be updated as more corrections are made.

ProQuest/ebrary
Libraries wishing to remove their ebrary CEL subscription holdings may use these ebrary-branded delete sets to remove MARC records for current titles. If you have not applied all ebrary-supplied deletion sets, please contact support@canadianelectroniclibrary.ca for additional delete sets.

Documents - Canadian Public Policy and Canadian Health Research Collections
http://marc.deslibris.ca/marc/ebr_cphcomb_delete.mrc
http://files.deslibris.ca/collections/ebr_cphcomb_delete.txt

Books - Canadian Publishers Collection
http://marc.deslibris.ca/marc/ebr_cpc_delete.mrc
http://files.deslibris.ca/collections/ebr_cpc_delete.txt

CRKN member libraries participating in the 2008 CRKN purchase may use this delete set to remove those 8129 MARC records. (There is considerable overlap with the subscription collection.)
http://marc.deslibris.ca/marc/ebr_crkn_delete.mrc
http://files.deslibris.ca/collections/ebr_crkn_delete.txt

Replacing CEL MARC Records

There are two steps required.

  1. Remove the CEL/ebrary records in your catalogue
  2. Add the desLibris equivalents

Because the CEL/ebrary record identifiers are unique to each ebrary site, this cannot be done with an overwrite.

To take step 1, go to your CELArc account (enter through the link on your Library Dashboard) and go to the "Export" tab. Here you will find delete files customized for your library for every collection for which you subscribed, including CRKN. For a complete subscriber, the Export tab will look like this:

The three sets shown should be downloaded and used to delete all CEL/ebrary records.

To take step 2, go to the new MARC Delivery Services module on your Library Dashboard to find all records matching your current entitlements. CRKN members who are also subscribers should use sets 1 and/or 2 (depending on subscription holdings) and set 3.

Record sets may be downloaded as MARC (.mrc), text and/or Excel files. There will be overlap between the CRKN set and All Entitlements(Books) but the records are identical.

As explained on the site, after this initial download, the system will limit Subsequent Downloads to new titles only (again based on Entitlements.) desLibris records differ from the original CEL records in these ways:

MARC Field Description
001 The control number is the Document ID in each system.
490/830 Notes and Series statements. ebrary-branded records may have multiple notes and series statements, depending on the collection or collections (h, p or hp) to which they belong, whereas desLibris records are either in the Books or Documents collection, and have only one note and series statement to that effect.
490/830 CEL series statements and justifying notes are removed.
856 ebrary urls are site-specific or "branded" with a library site name. desLibris urls are not branded but uniform. There is only one url for any given title. This allows any given record set (such as "desLibris Documents" to be used interchangeably, simplifying the permutations and combinations.

Customized Replacements

If your library has enhanced its CEL records, we can offer the service of updating them to the desLibris format while preserving the enhancements. There will be a charge of $.08/record or $50/hour for this service. Please inquire for details.

For further information and specific help, please contact us at