All MARC Record sets generated by this service are “live;” downloads will go to your computer’s download folder (Ctl J.) Where sets are large (over 10,000 records) downloads may require a few minutes.
Use the Initial Download tab for your first download. The MARC file generated here will provide one record for every title in the collection set selected. The date of this download will be recorded in the system.
The recommended set to use is “All Entitlements.” This will provide a MARC record for every title to which your library has a current entitlement. It will include all Books owned under perpetual access licenses as well as any titles (Books and/or Documents) held under a current subscription license. (As well as any local content which has been added to the service.) This set will correspond to this search in desLibris.
For all subsequent MARC updates you should use the Subsequent Downloads tab. Here you will find the date of the last download, and you should use the "Since last download" option to insure that you are downloading a complete set.
If your catalogue contains records previously received from desLibris which you wish to exclude from your initial order, please start with the Exclude from Order tab. Here you will paste the DocIDs of the records you have previously received. (See more below.) “Submit List” will create a Download History record showing that these have been received, and they will be excluded from any future order.
Selecting "Reset" will mark all records as not downloaded. If records are included in the text box these will then be excluded as per above.
All records previously downloaded from the desLibris Auto-delivery service can be found on the Exports tab of your CELARC account.
This option, which permits creation of customized record sets, is available to desLibris account holders only.
To use it, log in to your Admin account and go to MARC Management on your library dashboard.
Dynamic MARC Record Sets
A MARC record is provided for every title in desLibris.
Documents records are generated as soon as the title appears in the service. As of April 2017, most Documents records are provided in Minimal MARC format which or exceed the minimal Library of Congress MARC standard described here.
MARC for all Books in the collection are provided as Full MARC which meet the Library of Congress MARC Standards described here.
There will be a delay of 1-2 months between the appearance of a new Book in the Collection and the availability of the MARC record.
Any changes made in records are reflected in the current set. If records are upgraded they will be replaced in the set. So the latest delivery will reflect the best version of a record.
Any changes made in records are reflected in the current set. So as records are upgraded (in some cases from Minimal to Full,) they will be replaced in the set. So the latest delivery will reflect the best version of a record.
This utility provides a range of choices for MARC sets which are customized for your library. You may restrict your selections to Entitlements only, or you may order all records.
Replacing CEL MARC Records
There are two steps required.
- Remove the CEL/ebrary records in your catalogue
- Add the desLibris equivalents
Because the CEL/ebrary record identifiers are unique to each ebrary site, this cannot be done with an overwrite.
To take step 1, go to your CELArc account (enter through the link on your Library Dashboard) and go to the "Export" tab. Here you will find delete files customized for your library for every collection for which you subscribed, including CRKN. For a complete subscriber, the Export tab will look like this:
The three sets shown should be downloaded and used to delete all CEL/ebrary records.
To take step 2, go to the new MARC Delivery Services module on your Library Dashboard to find all records matching your current entitlements. CRKN members who are also subscribers should use sets 1 and/or 2 (depending on subscription holdings) and set 3.
Record sets may be downloaded as MARC (.mrc), text and/or Excel files. There will be overlap between the CRKN set and All Entitlements(Books) but the records are identical.
As explained on the site, after this initial download, the system will limit Subsequent Downloads to new titles only (again based on Entitlements.) desLibris records differ from the original CEL records in these ways:
| MARC Field |
Description |
| 001 |
The control number is the Document ID in each system. |
| 490/830 |
Notes and Series statements. ebrary-branded records may have multiple notes and series statements, depending on the collection or collections (h, p or hp) to which they belong, whereas desLibris records are either in the Books or Documents collection, and have only one note and series statement to that effect. |
| 490/830 |
CEL series statements and justifying notes are removed. |
| 856 |
ebrary urls are site-specific or "branded" with a library site name. desLibris urls are not branded but uniform. There is only one url for any given title. This allows any given record set (such as "desLibris Documents" to be used interchangeably, simplifying the permutations and combinations. |
Customized Replacements
If your library has enhanced its CEL records, we can offer the service of updating them to the desLibris format while preserving the enhancements. There will be a charge of $.08/record or $50/hour for this service. Please inquire for details.
For further information and specific help, please contact us at